Retention concepts

ApplicationXtender Web Access displays the retention options if your application is configured for ApplicationXtender software retention and Retention Administrator or Retention User permission is granted to your user account.

Note: You do not need Retention Administrator or Retention User permission to query a retention-enabled application for documents by retention status or by retention hold status. To search for documents under retention, select an option from the Show list box in the search page.

You cannot modify or delete the documents that are filed for retention until the expiry of the retention period. After the end of the retention period, the retention administrator determines whether to remove the document from the ApplicationXtender repository or to retain the document in the repository as a writable document.

Documents under retention are in the read-only mode. You cannot check the documents out of the ApplicationXtender repository to change, however, you can use these ApplicationXtender features to create a new copy of the document:

The Copy or Move Pages feature. For more information, see Moving or copying document pages.
The Export and Import features. For more information, see Exporting selected COLD documents and Adding pages to batches.

Note: You can modify a copy of a document because retention configuration information that is associated with the original document is not preserved in the copy.

ApplicationXtender also provides a retention hold feature, sometimes called a litigation hold, that lets you further protect a document that is under retention. A retention hold prevents a file from being deleted from the ApplicationXtender repository, even if its retention period has expired. In effect, a hold acts like an indefinite retention of a file. Users cannot delete an expired file until the hold is removed